Emails

Leave Email to Your Manager

A crisp, professional leave request email for the workplace.

88 words~1 min read

Subject: Leave request — [dates, e.g. 21–23 July]

Dear [Manager's Name],

I would like to request leave from [start date] to [end date] ([number] working days) due to [reason, e.g. a family function / medical reasons]. I will resume work on [return date].

I have briefed [colleague's name] on my ongoing tasks, and the [deliverable, e.g. weekly report] will be submitted before I leave. I will remain reachable on [phone] for anything urgent.

Kindly approve my leave for these dates.

Thank you, [Your Name] [Designation] · [Employee ID]

💡 Replace the text in [square brackets] with your own details before using this letter.

✍️ How to use this format

Formal emails compress the letter format: a subject line that summarises the request, a proper salutation, a first sentence that states the purpose, short paragraphs, and a signature block with your details. The subject line decides whether your email is opened today or next week.

Keep formatting plain (no colours or fancy fonts), attach files with sensible names, and proofread the recipient's name — it's the first thing they notice.

🔗 Handy tools

💡 Frequently Asked Questions

What makes a good formal email subject line?+

Specific and short: 'Leave request: 12–14 March' beats 'Request'. The reader should know the topic and urgency without opening the email.

How do I start and end a formal email?+

Start with 'Dear [Name/Sir/Madam]' and state your purpose in the first sentence. End with 'Regards' or 'Sincerely', your full name, and your class/employee/contact details under it.

How long should a formal email be?+

Under 150 words for most requests. If you need more, lead with a two-line summary and put the detail below or in an attachment.

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